Estimator

The Estimator/Project Manager assists the estimating department by qualifying Request for Bids; herein referred to as RFPs, from existing and potential clients, for viability and attainability. This position requires: attending pre-bid meetings; issuing RFIs as needed; taking measurements; evaluating jobsite conditions; reviewing project drawings; reading project specifications; and contacting suppliers, vendors and subcontractors. The Sales Representative/Project Manager assesses collected data, converts this information into scopes of work and take-offs, materials and manpower pricing estimates, and incorporates these into RFP response documents. Must work well in a team setting and independently.

PRIMARY DUTIES & RESPONSIBILITES

• Attend Sales and Marketing strategy meetings.
• Make contact with clients and qualify leads.
• Schedule and conduct pre-bid meetings with clients.
• Read and review civil, architectural and/or structural engineering plans, drawings and specifications.
• Prepare site take-off, measurements, calculations, etc.
• Estimate costs for materials, supplies, manpower, etc.
• Negotiate proposal terms and pricing with clients, and make revisions as needed.
• Perform regular follow-ups until projects are awarded or are no longer valid opportunities.
• Serve as liaison between client, Director of Operations, Project Manager and Foreman, from initial project phase to completion.
• Work closely with Director of Operations, Project Manager and Foreman to hand-off projects.

SECONDARY DUTIES & RESPONSIBILITES

• Assist with company marketing campaigns.
• Attend trade shows, conventions, expos and networking events.
• Perform outreach to new and existing clients.
• Attend training seminars and stay current about latest estimating programs and methods.
• Process work orders, attach pictures, drawings, field notes, directions, etc.
• Work with Operations to ensure material companies/vendors schedule on-time delivery of supplies.
• Assist with subcontractors and coordinate with private utility locators (e.g., Miss Utility, etc.).
• Meet with crews and subcontractors at start of project to "walk" the job.
• Attend progress meetings throughout project.
• Track all change orders and promptly process paperwork.
• Monitor and compare actual costs against estimated costs throughout project.
• Perform post-construction inspections and final walk through with customers.
• Coordinate internal resources and third parties/vendors for the flawless execution of projects
• Ensure that all projects are delivered on-time, within scope and within budget
• Ensure resource availability and allocation
• Develop a detailed project plan to monitor and track progress
• Manage changes to the project scope, project schedule and project costs using appropriate verification techniques
• Measure project performance using appropriate tools and techniques
• Manage the relationship with the client and all stakeholders
• Perform risk management to minimize project risks
• Establish and maintain relationships with third parties/vendors
• Create and maintain comprehensive project documentation
• Meet with clients to take detailed ordering briefs and clarify specific requirements of each project
• Delegate project tasks based on junior staff members’ individual strengths, skill sets and experience levels
• Track project performance, specifically to analyze the successful completion project goals.
• Meet budgetary objectives and make adjustments to project constraints based on financial analysis
• Develop comprehensive project plans to be shared with clients, Director of Operations and Management.
• Use and continually develop leadership skills
• Attend conferences and training as required to maintain proficiency
• Develop spreadsheets, diagrams and process maps to document needs
• Other duties as assigned and necessary including snow and ice management during the slow season.

REQUIREMENTS

• Minimum 5+ years of estimating experience in construction (asphalt, concrete and sport courts) or maintenance industry.
• AA/BA degree preferred; will substitute work experience in lieu of college degree.
• Proficient using Microsoft Office programs: Word, Excel and Outlook.
• Proficient using PlanSwift software.
• Excellent attention to detail, with ability to work with minimal supervision.
• Dependable and professional team player.
• Superior organization and communication (verbal and written) skills.
• Clean driving record and criminal history (background check required).

SALARY & BENEFITS

• Base pay salary plus commissions (Predicted first-year wages: $50 - $60K)
• Paid holidays, vacation and training.
• Retirement plan with 3% company match.
• Health, Dental & Vision Insurance
• Company issued take-home vehicle.
• Company issued cell phone.
• Company issued laptop.
• Company issued iPad.