People usually believe that property managers only need to make sure that their tenants are happy and the property is in good condition. However, a lot of time and effort is dedicated to managing even a single property. Property managers need to be on their toes all the time ensuring that there are no grievances or damages around the block.
They must also resolve every complaint, which is a hard job to do. Below are some tips to help property managers get through 2018.
1. Regularly Check the Condition of Your Property
The best way to avoid those last minute panic calls from residents complaining about a cracked pavement or a broken water pipe is to make regular property examinations.
It won’t take more than an hour to quickly scan the property for any visible problems like parking lot puddles and damaged sidewalks. Regular upkeep helps to stay ahead of the clock and be prepared for any issue.
2. Know All the Issues and Maintain the Property
There are many issues that a property manager can come across when managing a property; however, apartment complexes are the hardest. Since property managers usually have to deal with many different complaints on a daily basis, it is always a good idea to keep a tab on everything in advance. Managers are expected to check the property regularly and should stay updated about all issues including pavement cracks or any other asphalt and concrete related problem.
The best way to ensure good management is to fix an issue as soon as it’s spotted. Even a small crack in the sidewalk should be immediately fixed by calling the nearest contractor. This proactive approach will ultimately save you from any future chaos.
3. Have a Work Plan for the Year
A property manager should never procrastinate. Letting little issues continue can eventually will turn into a serious situation. The best way for a property manager to stay on top of things and be geared up for the rest of the year is to have a strategy. The plan should include everything a manager deems important for proper preservation of the property. Some important things to list in your annual planning are major revamps such as getting a new concrete ramp or sidewalk replacement, restoring an old parking lot or an yearly asphalt repairs. Having all your upcoming tasks laid out will make it simple to manage them.
4. Investigate the Price of Materials and Labor to Choose the Best Deals
It is quite essential for a property manager to be familiar with the best products available and their rates. It is always helpful to maintain a good working relationship with nearby asphalt and concrete vendors who can provide you the most appropriate material at a suitable price.
5. Find a Trusted Contractor
You won’t get far in property management if you don’t have the best contractors handy. Since residential blocks require improvement from time to time, it is essential to have a trusted contractor by your side.
It is never a good idea to have a non reputable company work on tasks like fixing pavement cracks or repairing concrete because one wrong move can end up ruining the whole structure.
6. Choose the Right Property Management Software
Technology has made everything easier and property management is no exception. There are several excellent property management software solutions available that can make the whole process much faster and simpler. However, it is important to select the most appropriate software that fits all your requirements.
Property management software allows managers to draw their plan and communicate with tenants, owners, vendors, and contractors. Managers can also track their overall progress and evaluate how effective their planning has been so far in 2018.
7. Gather a Great Team and Assign Responsibilities
It is foolish to think that you can manage a 10-floor building all alone. The best way for effective property management is to have a well-trained team that can take up responsibilities. It is a good idea to delegate duties to each member and keep a check on their progress.
8. Always Have a Plan and Extra Budget for Emergency Cases
It never hurts to have some extra cash on hand. It is actually a blessing to save up for an unforeseen problem. For example, assume that some water has seeped into the parking area even though you had got a broken pipe fixed. You can use this extra money to call an asphalt contractor to fix this emergency problem.
9. Know Your Local Laws
Every property manager must know local property and tenant laws. These laws specify the role and responsibilities of a property manager towards their tenants and fulfilling them is mandatory. Staying updated on these regulations can save property managers from any violation that could lead to lawsuits.
10. Use Outsourcing to Assign Simple Routine Tasks
If you manage an enormous property, it might not be feasible for you to perform every small task. To help you in managing such a property, you can outsource some of the routine housekeeping tasks to external firms that will make sure that the property is always clean and well-maintained. Follow these 10 tips to keep your property management duties in check this year.